2023 Tencent Youth Game Designer Challenge Privacy Policy

2023 Tencent Youth Game Designer Challenge Privacy Policy

Last Updated: 3 July 2023
  • Thank you for using our products and services! We respect your concerns about privacy and appreciate your trust and confidence in us.

    Please note that this privacy policy (“Privacy Policy”) only applies to 2023 Tencent Youth Game Designer Challenge and its website (“Event”). If you use any other products or services, please refer to the privacy policy for that particular product or service.

    If you have any questions about anything in this Privacy Policy, or want to exercise any rights you may have, our contact information can be found here.

    SUMMARY

    Here is a summary of the information contained in this Privacy Policy. You can find more detail by clicking ‘More Information’.
    What information do we need to be able to provide the Event?
    • • If you register for the Event, then we will need some information from you to register you for the Event. This includes your name, name of university and college, major at university and college, degree, age range, email address, whether you are participating as a team or as an individual, (if participating as a team) team member introduction, and your team/personal photo.
    • • To enable you to complete the registration form of the Event, we will process browser information and user agent information such as IP address, browser version, device settings and operating system version.
    • • If you need to get in touch with us, we will retain some information (such as your email) so that we can review and respond to your concerns.
    		More Information.
    How will we use your information?
    • • We use your information to register you for the Event, enable you to complete the registration form of the Event, and to comply with our legal obligations and enforce our legal rights.
    		More Information.
    Who do we share your information with?
    • • We use third parties and work with our affiliates to help us deliver the best possible experience when you register for the Event.
    • • All third party service providers providing services for us are prohibited from retaining, using, or disclosing your personal information for any purpose except where strictly necessary for the Event (i.e., to fulfil the purpose(s) described above).
    • • In some cases we may be required by a court or be under a legal obligation (such as a valid search warrant or subpoena) to disclose certain information.
    		More Information.
    Where do we process your information?
    • • Pursuant to our contract with you, we may transfer data outside of the location in which you are based for the purposes described in this Privacy Policy.
    • • We have servers for the Event in Singapore. We also have support, engineering and other teams who may support the Event, including from Singapore and the People’s Republic of China.
    • • For UK participants, transfers between our affiliates and to third parties use applicable safeguards, such as incorporating standard contractual clauses, obtaining your consent first or taking into account adequacy assessments.
    		More Information.
    How long do we keep your information?
    • • Unless otherwise required or permissible by applicable laws, we retain your information for the period during which you maintain an account for the Event, or for so long as the information is needed to fulfil the purpose for which it was collected (as further described in this Privacy Policy). We then delete or anonymise such data, in accordance with applicable laws.
    		More Information.
    How can I exercise my rights over my information?
    • • Certain jurisdictions offer participants specific rights with respect to their information, so you may have a right to access or receive a copy of your data, or to delete your data or restrict or object to our processing of your data.
    		More Information.
    How will we notify you of changes?
    • • Changes to this Privacy Policy will be posted here. We will also notify you of changes in accordance with relevant legal requirements.
    		More Information.
  • Welcome to the 2023 Tencent Youth Game Designer Challenge!

    This Privacy Policy explains the when, how and why when it comes to the processing of your personal information in connection with the 2023 Tencent Youth Game Designer Challenge and its website (the “Event”), and sets out your choices and rights in relation to that information. Please read it carefully – it will allow you to understand how we collect and use your information, and how you can control it.

    Please note that this Privacy Policy only applies to the Event. If you use any other products or services please refer to the privacy policy for that particular product or service.

    If you do not agree to the processing of your personal information in the way this Privacy Policy describes, please do not provide your information when requested and stop registering for the Event. By registering for the Event, you are acknowledging how we process your personal information as described in this Privacy Policy.

    For the purpose of data protection laws, the data controller of your personal information in relation to the Event is Tencent Mobile International Ltd. (“we”, “us”, “our”).

    If you have any questions about anything in this Privacy Policy, or want to exercise any rights you may have, our contact information can be found here. You can also reach out to our data protection officer at dataprotection@tencent.com.

  • 1. Children

    Children must not register for the Event for any purpose.

    By children, we mean participants under the age of 18 years old. We do not knowingly collect personal information from children under such age for any purpose. If you believe that we have personal information of a child under such age without lawful consent, or if you are the parent or guardian of the participant and wish to withdraw consent, please contact us.
    Region in which the participantis locatedMinimum age of the participant
    Egypt18
    Saudi Arabia18
    Singapore13
    United Kingdom13

  • 2. How We Process Your Personal Information

    This section provides more detail on the types of personal information we collect from you, and why.

    For participants who live in the United Kingdom, it also identifies the legal basis under which we process your data.
    Personal InformationUseLegal Basis (where applicable)
    Information you provide to us (either directly or through a third party)
    Event registration information: name, name of university and college, major at university and college, degree, age range, email address, participation as a team or as an individual, team member introduction (name, university, major, role and grade) if participating as a team, team or individual photo, and any other content you choose to provide as part of the survey response.

    To register for this Event, we will redirect you to IMUR Survey to respond to the registration questions, and the IMUR Survey privacy policy will apply to certain data processed in connection with your responses.    		We use this information with your consent to better understand our participants and register you for the Event.We collect this information with your consent.
    Information generated as part of the Event
    Device data: IP address, browser version, device settings and operating system version.We use this information to allow you to complete the registration form in-app. It is in our legitimate interest to ensure the Event registration questions are made available to you in an efficient and error-free manner.

  • 3. How We Store and Share Your Personal Information

    • Pursuant to our contract with you, we may transfer data outside of the location in which you are based for the purposes described in this Privacy Policy.

      We have servers for the Event in Singapore. We also have support, engineering and other teams who may support the Event, including from Singapore and the People’s Republic of China.
    • For participants from the United Kingdom, transfers to our affiliates and third parties use applicable safeguards, such as incorporating standard contractual clauses, obtaining your consent first or taking into account adequacy assessments.

      Only where necessary will we share your personal information with third parties. Situations where this occur are:
      • Third parties that provide services in support of the Event, including providers of services that process information identified in this policy for the purpose of providing the registration form. All third party service providers providing services for us are prohibited from retaining, using, or disclosing your personal information for any purpose except where strictly necessary for the Service (i.e., for the purpose(s) described above).
      • Companies within our corporate group who process your personal information solely for the purpose of providing the Eventto you. All such group companies may only use your personal information in accordance with this Privacy Policy.
      • Regulators, judicial authorities and law enforcement agencies. There are circumstances in which we may be legally required to disclose information about you, such as to comply with legal obligations or processes. In complying with the terms of valid legal processes, such as a subpoena, or search warrant, unfortunately we may not be able to seek your consent to or notify you in advance of such disclosure.
      • Third parties to ensure safety, security, or compliance with laws. We may disclose your information to:
        • enforce our terms and conditions and other agreements, including investigation of any potential violation thereof;
        • detect, prevent or otherwise address security, fraud or technical issues; or
        • protect the rights, property or safety of us, our participants, a third party or the public as required or permitted by law (such as exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction).
      • A third party that acquires all or substantially all of us or our business. We may also disclose your information to third parties if we either: (a) sell, transfer, merge, consolidate or re-organise any part(s) of our business, or merge with, acquire or form a joint venture with, any other business, in which case we may disclose your data to any prospective buyer, new owner, or other third party involved in such change to our business; or (b) sell or transfer any of our assets, in which case the information we hold about you may be sold as part of those assets and may be transferred to any prospective buyer, new owner, or other third party involved in such sale or transfer.

  • 4. The Security of Your Personal Information

    We have information security and access policies that limit access to our systems and technology, and we protect data through the use of technological protection measures such as encryption.

    Unfortunately, the transmission of information via the internet is not completely secure. Although we will implement and maintain reasonable measures to protect your personal information, we cannot guarantee the security of the information transmitted through the Event or otherwise via the Internet; any transmission is at your own risk.

  • 5. Data Retention

    We do not keep your data for longer than is necessary to fulfil the relevant purpose described above unless we are required or permitted to do so under law. If we retain your information beyond the retention periods set out below, for example to comply with applicable laws, we will store it separately from other types of personal information.

    For further details on how long we keep your data, please refer to the time periods set out below.
    Personal InformationRetention Policy
    Event registration information

    Device data    		Stored for 4 months from collection, after which it will be deleted, or deleted manually within 30 days from our receipt of your data deletion request (whichever is earlier).

  • 6. Your Rights

    Some jurisdictions’ laws grant specific rights to participants of the Event. Please refer to the Supplemental Jurisdiction-Specific Terms, or the applicable laws in your jurisdiction, for an overview of specific rights that apply to persons subject to data protection laws in the listed jurisdictions and how these can be exercised.

    You may have certain rights in relation to the personal information we hold about you. Some of these only apply in certain circumstances (as set out in more detail below). You can exercise some of these rights directly by accessing and updating the information in your account. If you believe we hold any other personal information about you, please contact us.

    Access

    You may have the right to access personal information we hold about you, how we use it, and who we share it with.

    Portability

    You may have the right to receive a copy of certain personal information we process about you. For example, in certain jurisdictions this can comprise personal information we process on the basis of your consent (e.g., survey information) or pursuant to our contract with you (e.g., account name), as described above in the section “How We Use Your Personal Information”. We will provide further information to you about transferring this data if you make such a request.

    Correction

    You may have the right to correct personal information we hold that is inaccurate.

    Erasure

    You may be able to delete certain personal information that we hold about you. We may need to retain personal information if there are valid grounds under data protection laws for us to do so (for example, for the defence of legal claims or freedom of expression) but we will let you know if that is the case. Where you have requested that we erase personal information that has been made available publicly on the Event and there are grounds for erasure, we will use reasonable steps to try to tell others that are displaying the personal information or providing links to the personal information to erase it too.

    Restriction of Processing to Storage Only

    You may have a right to require that we stop processing the personal information we hold about you (other than for storage purposes in certain circumstances). Please note, however, that if we stop processing the personal information, we may use it again if there are valid grounds under data protection laws for us to do so (for example, for the defence of legal claims or for another’s protection). Where we agree to stop processing the personal information, we will take steps to tell any third party to whom we have disclosed the relevant personal information so that they can stop processing it too.

    Objection

    You may have the right to object to our processing of your personal information. If you wish to do so, please contact us at dataprotection@tencent.com or using the contact details set out below, and we will consider your request.

    Consent Withdrawal

    To the extent provided by applicable laws and regulations, you may withdraw consent you previously provided to us for certain processing activities by contacting us at dataprotection@tencent.com. Where consent is required to process your personal information, if you do not consent to the processing or if you withdraw your consent we may not be able to deliver the expected service. Please note that the right to withdraw consent is only available if the legal basis for processing information is consent.

  • 7. Contact

    Please get in touch with us if you have any questions. You can reach us in the first instance at:

    Email: dataprotection@tencent.com

    Mailing Address:

    Tencent International Privacy & Data Protection Centre

    30 Raffles Place #19-01

    Singapore

    048622

    We will endeavour to deal with your request as soon as possible. This is without prejudice to any right you may have to launch a claim with a data protection authority in the region in which you live or work where you think we have infringed data protection laws.

  • 8. Changes

    If we make any changes to this Privacy Policy we will post the updated Privacy Policy here and notify you in accordance with relevant legal requirements.

    SUPPLEMENTAL TERMS – JURISDICTION-SPECIFIC

    Some jurisdictions' laws contain additional terms for participants of the Event, which are set out in this section. If you are a participant located in one of the jurisdictions below, the terms set out below under the name of your jurisdiction apply to you in addition to the terms set out in our Privacy Policy above.

    Egypt

    By clicking “accept” or by proceeding with the sign up process, you acknowledge that you have read, understood, and consented to this Privacy Policy. You are acknowledging your consent to the processing, storage, and cross-border transfer of your personal data. The cross border transfer may be to any country in which we have databases or affiliates, in particular to the jurisdictions specified in Section 3 (How We Store and Share Your Personal Information).

    If you are a new participant, you have seven days to inform us of any objection you may have to this Privacy Policy.

    As an Egyptian data subject, you have certain rights under the Egyptian Personal Data Protection Law.

    Kingdom of Saudi Arabia

    You consent to the collection, use, disclosure, transfer, export (to the extent permitted by applicable laws) and storage of your personal information as described in this Privacy Policy.

    Singapore

    By clicking “accept”, you consent to the cross-border transfer of your information to any country where we have databases or affiliates and, in particular, the locations specified in Section 3 (How We Store and Share Your Personal Information).

    You have the right to access your personal information, how we use it, and who we share it with. You have the right to correct any of your personal information that is inaccurate.

    Our designated data protection officer for the purposes of compliance with the Personal Data Protection Act 2012 can be contacted as set out in Section 7 (Contact).